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2018 Village of Chagrin Falls Annual Report

2017 was a year of continued progress for the Village of Chagrin Falls.

We finished the year in good financial condition and on budget. The budget was balanced.

During 2017 the Village continued to implement its capital plan to eliminate the deferred maintenance items and provide for future needs.

In 2017 we paved the following streets; Willow Lane, Carriage Stone, and Monticello and The West Orange Street parking lot. We had planned on also doing Walters Road but rejected the one bid we received as it was materially over our estimate of what the work should cost. I am pleased to say that our judgement in rejecting the bid was vindicated; when we rebid the work in 2018 the new bid was ~ $ 100,000 less than last year’s bid. Walters Road, together with replacement of the water and sewer lines and the addition of sidewalks, will now be done in 2018. Completion of this project will allow us to abandon and remove the waste water lift station on Hickory Hill Road

During 2017 we acquired a new leaf collection system. The performance of the new leaf collection machine has exceeded our projections. The new machine has allowed us to reduce the leaf collection manpower from 4 or 5 people to just 2 and improve the leaf collection efficacy which has reduced overtime hours.  We were able to increase the leaf collection sweeps of the village from the normal 3 to 4 to 6 this year.We believe this machine will pay for itself in reduce labor hours in 5 years or less and it has a 15 to 20 year life.

During 2017 The Village and Chagrin Valley Dispatch (CVD) adopted Your911 for cellular 911 calls. This was a significant improvement over the previous system. The new system works off the phones GPS and provides your location in 3 dimensional spaces, i.e. it locates you specifically in a large building such as the school vs. just providing the street address. This should result in faster response times and improved security. If you have not downloaded the app to your phone I encourage you to do so. Instruction for doing so can be found on The Village web site. CVD continues to save the village significant capital cost over operating our own dispatch center. Since we joined with other communities in founding CVD, we have had nearly $74,000 of our original investment returned to us and in 2018 we anticipate an approximate $7000 will be returned.

During 2017, our regional fire services responded to 1551 emergency calls, a 6% increase over 2016. 78% of these were EMS calls and 22% fire and rescue calls. Within the Village, the average response time was 3 and a half minutes from the time dispatch received the call until first responders were on site. This is significantly under the national standard of 8 minutes for response time. The fire department conducted 1,041 fire prevention inspections, conducted 47 public education classes, taught 21 community CPR class, installed 20 residential smoke alarms and, together with the police department, conducted the annual Safety Town program for young children. They also took part in 14 community block parties, 3 fireworks displays and two Red Cross blood drives.

During 2017, the police department continued to provide us with a safe community. In the past year they answered 8,967 calls for service. These calls resulted in 504formal police reports also a 6% increase over 2016, and 137 motor vehicle accident reports. In the summer of 2017, the police department began a speed monitoring program to assist in the identification of streets and/or neighborhoods that require targeted speed enforcement.  The results of the monitoring are beneficial as they provide factual data regarding the actual speeds and hours of the day the vehicles are traveling in a given area. The table below shows a general breakdown of the results obtained in 2017.

Street Name

Duration of Study

Posted Speed

Average Speed of all vehicles

85% of the vehicles were going less than

Total vehicles In Count

American Street

7/23 – 7/28/2017

25

17 MPH

21 MPH  or Less

652

Bell Street

6/26 – 7/2/2017

25

27

33 or Less

19114

E Washington Street

8/20 – 8/28/2017

35

34

37 or Less

34639

Hall Street

10/24 – 11/1/2017

25

22

27 or Less

3220

Walters Road

8/6 – 8/14/2017

25

29

35 or Less

18423

Kenton Road

8/1 – 8/6/2017

25

25

31 or Less

1035

Maple Street

6/6 – 6/10/2017

25

28

32 or Less

31882

Miles Road

9/8 – 9/17/2017

35

36

40 or Less

17331

N Main Street

8/14 – 8/19/2017

35

36

40 or Less

9786

North Street (264)

7/2 – 7/12/2017

25

32

37 or Less

9615

North Street (540)

10/10 – 10/19/2017

35

37

42 or Less

18029

Olive Street

11/2 – 11/13/2017

25

25

29 or Less

3965

Ridgewood Road

8/28 – 9/6/2017

25

29

33 or Less

18155

S Franklin Street

7/12 – 7/23/2017

25

28

32 or Less

15839

S Main Street

6/15 – 6/25/2017

25

29

33 or Less

31046

W Summit Street

10/19 – 10/23/2017

25

27

32 or Less

3243

This data is used to target our enforcement. In 2017 the Police made 2277 traffic violation stops, a 39% increase over 2016.

The Chagrin Police Department established a safe zone to meet and transact sales of merchandise sold on line. The location is in front of the police station at 21 West Washington Street and it is video monitored 24/7 and has a telephone hot line to 911 police dispatch.

In addition to traditional policing, your police department participated in extensive community outreach efforts. These included school presentations, Safety Town, Bike Rodeo, Coffee with a Cop and for children, Shop with a Cop. These efforts were primarily privately funded. The police and fire departments’ major fund raising effort to support these programs is the chili cook off.

We understand that there has been some concern regarding the utility charges recently. If you have some questions regarding your bill, call the village hall at 247-1911. We are here to help you understand the fluctuations in the bill and will promptly dispatch a Utility Department employee to help you determine if you have water leaks resulting in unknown water usage. All billing cycles may not have the same number of days in the billing period. Our meters are read manually and due to workloads may not be read on the same days every year nor include the same number of days in each period. But at no time is anyone charged for any amount of water that has not gone through the meter. We can only help you understand your bill and help determine if you have a leak if you call the Village at 247 1911. There have been a lot of technical advances in the five years since the Village last looked at metering options. I have asked the Utility Department to take a fresh look at the available options for remote meter reading.

Overall the utility system is in very good condition. The village has run a utility system for over 100 years. Our system was old and in the 1990’s it was recognized that the underground water and sewer lines needed to be replaced. In the early 1990’s The Village started a multi- decade upgrade program to replace the undergrounds. This program has replaced or relined a significant portion of the water and sewer lines. If we stay on plan, this program should be mostly completed by the mid 2020’s. The new lines have a projected service life of between 50 and 75 years. Prior to 2014 the Village had used State Inheritance Taxes and Local Government Funds received from Columbus to fund a large portion of this replacement cost. The state has eliminated the Inheritance tax and reduced the Local Government funds to insignificant levels. Currently, and for the foreseeable future, utility charges, supplemented by local tax dollars and grants, when we are successful in applying for them, are the only funding sources for replacing the remaining underground lines.

During 2018 we look forward to continuing to provide the safe, secure and enjoyable environment our residents expect. As always, if you have questions or concerns don’t hesitate to call village hall, the mayor or your elected council representatives, we are here to serve you.

Mayor

William A Tomko

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